Personnel Assistant JD Employee
Credit Bank of Texas
P.O. Box 32345
Austin, Texas 78745
Dear Personnel Assistant:
I am writing about your newspaper ad in the August 1 Austin-American Statesman concerning your need for an experienced programmer in the database environment.
I believe that I have the qualifications and experience that you are looking for. As for my experience with database programming, I have worked for the past year as a programmer/analyst in the Query database environment for Advanced Software Design.
In that capacity, I have converted a large database that was originally written in a customized C language database into the Query database environment.
I am currently working on a contract with Texas Parks and Wildlife to make major modifications to its existing Query database application.
On both of these assignments, I have also served as customer contact person. Related to this database-programming experience is the work I have been doing to write and market an automated documentation utility for Query database applications.
This product was written using a combination of C, Pascal, and Query programming languages. I was responsible for the authorship of the Pascal and Query programs. The Pascal programs are completely responsible for the user interface and system integration management.
Enclosed you will find a resume, which will give you additional information on my background and qualifications. I would welcome a chance to talk further with you about the position you are seeking to fill. I can be reached by phone between 9:00 a.m. and 6:00 p.m. at (123456789).
Sincerely,
Thomas
Ms. JoAnn Shoemaker
Nursing Manager
YYY Clinic
432 12th Street
Anywhere, TX 77777
Dear Ms. Shoemaker:
Patricia Saphir mentioned that you plan to hire a new Licensed Vocational Nurse. After visiting both YYY clinic and its website, I’ve identified a few ways that I can contribute to your team if you hire me.
- During my 10 years as an LVN, I’ve gained essential on-the-job practical experience and knowledge that formal LVN training rarely provides. This expertise would be an asset for you since many of your current LVNs are recent graduates.
- I have received two awards for my friendly customer service to patients, doctors and coworkers alike. I’ve also been asked to conduct in-service workshops on the topic. My emphasis on customer satisfaction and my joy in helping others dovetail perfectly with YYY’s focus on client care.
My experience, expertise and enthusiasm could play in a role in the continued success of YYY Clinic. I will call you on Tuesday, July 22 to discuss my qualifications and, I hope, schedule a meeting.
Sincerely,
Tony Williams
M. D. Anderson Cancer Center
1515 Holcomb Boulevard
HMB 205
Houston, Texas 77030
I’m responding to your classified in the August 8th Houston Chronicle regarding your search for a Director, Physical Plant. The following shows how my qualifications match your stated requirements:
|
YOUR REQUIREMENTS
|
MY QUALIFICATIONS
|
| Bachelor’s degree |
B.S. in Physics, 19__ |
7 years of progressive manage-
ment and operations experience |
7 years as a field engineer and 12 years as a district manager for Schlumberger, the world’s largest provider of technical services to the oil & gas industry. |
| Direct the planning, budgeting and controlling functions of the physical plant |
Submitted yearly budgets which included revenue, costs, service, maintenance, environmental, safety and personnel objectives. Was appraised on the district’s results versus these objectives. |
| Be responsible for the operation and maintenance of facilities |
Was remote from my boss and managed my district without supervision. Worked daily with customers, vendors, peers, and subordinates to meet the customer’s service and logistics needs. Managed 30 employees including engineers, technicians, semi-technicians, maintenance support, and clerks, and 9 million in assets. Was responsible for recruiting, hiring, training, developing, appraising, and terminating of all district employees to meet district and budget objectives |
Perhaps the M. D. Anderson Cancer Center needs someone with my versatility and experience in management. I have enclosed my resume and references and have other accomplishments which may interest you. Please call me at your convenience or return the enclosed reply letter.
Best regards,
Richard C. Johnstone
Mr. R.L. Blackburn
Technical Sales, Inc.
1212 Woodland Place
Arlington Heights, IL 60004
Dear Mr. Blackburn:
I am writing to you because your company may be in need of someone with my financial and business experience. Here are some of the things I’ve recently accomplished:
— As Chief Financial Officer of a major, regional wholesale distribution company, I reduced excess inventory by $2.5M. However, customer service was improved to 96% and turnover to 8.0 turns for stock goods. This inventory disposition reduced interest expense by $350K over a five-year period.
— Implemented freight cost analysis to identify negative impact of absorbed costs on profitability. The company is now realizing annual savings of $240K.
— Solicited, negotiated and managed insurance risk programs to reduce annual expense by $40K. Loss control programs improved worker’s compensation experience ratio from 1.61 to 1.00 in five years.
— Reduced personnel within my areas of responsibility while expanding both capabilities and productivity. Absorbed functions from other departments during this period.
— Improved quality of receivables, decreased bad debt expense and added new techniques for collection and protecting monies owed. Restaffed department. Reduced DSO by nine days, stabilized monthly collection percentage at 67%-68% level, and improved past due balances to less than 10% of receivables.
If you feel that your company is in need of someone with my background, I would enjoy talking with you about opportunities.
Please call me today,
Ronald L. Krejcha
Any Vendor
Publishing Company
Date:
Attn: Customer Service
100 Main Street
Anywhere, USA
Re: Account # UNSOLICITED MATERIAL Invoice #
To: Customer Service
We are returning the following material (invoice enclosed):______________________. This material is being returned because it was an unsolicited shipment. We do not regard “related publications” to be part of our subscription. We neither want nor have placed an order for this material. Please credit our account when you have received the material and cancel any subscriptions for the item.
Although United States Postal law states that the recipient of unsolicited shipments is under no obligation to either pay for such shipments or return them, we have chosen to return the material at our expense because it is expedient to do so. However, we expect reimbursement for the expense of this return shipment in the amount of $________ . Please credit this amount to our account. Please do not send shipments of this kind to us in the future.
Thank you for your cooperation.
Sincerely yours,
Any Vendor
Publishing Company
Date:
Attn: Customer Service
100 Main Street
Anywhere, USA
Re: Account # UNSOLICITED MATERIAL Invoice #
To: Customer Service
We are returning the following material (invoice enclosed):_______________________. The material is being returned because it was an unsolicited shipment. We neither want nor have placed an order for this material.
Please credit our account when you have received the material and cancel any subscriptions. We appreciate your assistance in expediting this return by providing a postage paid label. Thank you for your cooperation.
Sincerely yours,
Librarian
Dear Mr. Willford:
Below is the outline of our mutual understanding of the terms of the employment being offered to you:
Annual Salary : $35,000
Title : First six months as Senior Vice President, thereafter as President
Medical : Medical insurance coverage to you and your spouse by the current carrier, coverage to begin 1st of the month following the start date.
Car Allowance : $350.00 / month plus $0.15 per mile for business mileage (home to business miles are excluded).
Vacation : According to company policy.
Starting Date : January 25th or sooner, but no later than February 1st.
Relocation : Company will provide allowance of $1,000 per month for temporary relocation assistance against unit rental for up to six months. Upon permanent relocation company will allow additional relocation assistance to be mutually agreed upon within the parameters we have discussed during your visit.
Confidentiality : Confidentiality and non-compete agreement to be signed before the starting date.
Annual bonus program : The greater of:
- 4% of net profit of ABC before taxes and excluding Pennsylvania lawsuit expenses and / or revenues and excluding owners draws.
- .5 cents (1/2 cent) per pound of product sales over 30 million pounds. Example: 35 million pound annual sale will generate a bonus of $25,000.00, 40 million pound annual sale will generate a bonus of $50,000.00.
Bonus to be paid quarterly 30 days after closing of each quarter less 25% retention until year end at which time adjustments will be made up or down.
Please indicate your acceptance of the offer by signing below and faxing a copy to my attention at 123456789.
Thank you and if you should have any further questions, please do not hesitate to call me.
Sincerely,
Ronald Lando
Dear Mr. Jones,
The purpose of this letter is to briefly introduce myself as Dynatek’s new Sales Representative, Business Accounts. I very recently joined the company and am taking over your account from Jack Winters who has moved on to other challenges in this industry.
I have just completed Dynatek’s management orientation program and am now keen to meet face-to-face with all of my key customers.
Accordingly, as a first step in my customer familiarization process, I would like to meet with you personally, for about an hour or so, to discuss Office-Tech’s needs and concerns. At the same time I would also like to take that opportunity to briefly review Dynatek’s latest offering of products and services.
To set up a meeting for this at your convenience, I propose to call your office by the end of this week. It is my hope that we will be able to arrange to meet at your offices before the end of the month.
As your new Dynatek Business Account Representative I believe that my paramount concern is how both Dynatek Inc. and I can better serve Office-Tech Furnishings Inc.
I look forward to meeting with you and learning more about your company in the near future.
Sincerely,
Mark Burton
Editor – Aviation Digest
345 Gilchrist Ave.
Suite. 508
Chicago, IL, 60611
Dear Mark Burton:
Re: Invoice 03-139 – Article on Civil Aviation In India
Please regard this as an Invoice for English editorial services provided while researching and writing a feature article on the state of civil aviation in India titled “Flying High In India: Young High Fliers Spread Their Wings”. I understand that the article is for inclusion in your January 2004 issue of Aviation Digest Magazine.
The work was performed between November 12, 2003 and December 14, 2003. Final copy (4,800 words) was submitted to you by e-mail on December 13, 2003.
English Editorial Services – 35.0 hours at $60. per hour = $2,100.00
Expenses (LD, faxes, copying – as per attached receipts) = $170.50
State Professional Services Tax (Reg. No. 1426-94, at 8%) = $181.64
Invoice Total (payable within 30 days of invoice date) = $2,452.14
Thanks very much for this work. Please don’t hesitate to contact me should you require my services in the future.
Sincerely,
C hristopher Drew